Hello Planning Mashers!
One of the things I love the most about Bullet Journal is how it helps me to be more productive. If that’s also what you’re looking for, you’re in the right place. In this blog post, we’ll talk about ways you can skyrocket your productivity with Bullet Journal weekly spreads.
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Weekly spreads are really the basis of the Bullet Journal system for me, and I love playing around and trying out different techniques to make them the most productive.
They are like Lego castles and can be completely customized for whatever you might need from them, just like pretty much everything in the Bullet Journal system.
There are a few productivity techniques that I tried and worked for me, so today I want to share them with you and show you how they can be added to your Bullet Journal weekly spreads.
This will be a great example for you, so next time you come up with some techniques that really rock your world, you’ll know that you can absolutely add them to your weekly spreads and get even more out of them.
Among the things I tried that worked for me, the first and most impactful one was finding a daily priority.
This helps to keep the priorities straight and make sure that even though the day may go crazy and I might not finish all I had planned, at least I did the most important thing.
You can add it to your weekly pages in different ways. Use a highlighter to note the crucial task, have a special section in your daily boxes to write down the goal for the day.
Another technique I’ve been loving lately is Pomodoro. With this method, you set a timer for 25 minutes and spend them in very focused work.
You can plan out a short break (5 minutes) or a long break (15 minutes), and then go back to your concentrated 25 minutes of work.
This method allows you to tackle your task list one step (or 25 minutes) at the time. It’s much easier to stay focused if you do it just for 25 minutes, so you’ll end up completing your assignments faster and delivering better quality.
The key here is not to take very long breaks. Having a break sounds like hey, time to check my Instagram. But DON’T! IT’S A TRAP! Open social media and you’ll be gone for hours. So make sure you have a timer for the rest time as well, or just stay out of all things social.
The way you can add this to your weekly spreads is by creating a Pomodoro tracker. Create as many circles per day as Pomodoros you want to work on, and color each one of them once it’s completed.
You can really play around with it by – for example! – using different colors for different types of work. For instance, the two big things I’m working on are working on my blog and writing for another project. So I can have Pomodoros colored in different colors to clearly see how much time I spent on each task and make sure I distributed the time as planned.
Divided Weekly Action Plan
Usually, when you sit down to plan your week, you probably just create a huge to-do list. It probably looks huge and chaotic and a lot of things are getting lost within it.
A trick that will really help to get it all done is to divide it by categories. Use whatever categories are applicable to your life, for me as you see it’s blogging, YouTube and other.
By dividing the tasks that way, it’ll be easier for you to understand your to-do list at a mere glance. Plus, it’ll help you make sure that you’re not missing anything important.
So every Sunday, you can have a sit, think of what you’ll need to accomplish, check back with your monthly log and plan out your week.
Running To-Do List
Another great way to increase productivity with your Bullet Journal weekly spreads is by a running to-do list.
A Running to-do list will help you plan your week better, balance your days, and reduce the stress of scheduling your week.
To explain how it works, let’s start from a setup. What you need is to create a 7 boxes wide table, for 7 days of the week. You can make it as tall as you want to. I usually see that around half or ⅔ of the page is enough, but, of course, it depends on how busy your week is.
Next step – start writing your tasks along the side of the table. You can include any tasks you wish. Personally, I prefer not to include any small trivial tasks, but it’s all up to you.
Now that you have your list done, start scheduling the tasks. Draw a circle on the day when you want to achieve the task and then a horizontal line from the circle to the task. Go on until you schedule everything on your list.
If you accomplish the task of the day – color it. If not – add an arrow to the circle and reschedule it for another day.
This will help you to create a stable schedule for the week.
Finally, my new favorite technique is batching. This means putting similar tasks together on the same day.
For example if I need to write a new post, film a video and take some Instagram pictures, it would make more sense for me to film and take pictures together because that way, I won’t need to rearrange all the things to just take a picture.
This technique really helps to save a lot of time and makes completing some tasks much easier. I do hate spending 20 minutes setting up my table to take 1 Instagram picture, but if it’s already set for something else, it’s so much easier to span that photo.
What I’m doing, however, is batching by days. While using a running to-do list it became pretty clear that I have certain types of tasks and it’s really easier to just batch them together to a certain day.
So now I have an email day when I work on everything email related, a design day for my printables and other design work, a filming day for YouTube and all the other good stuff.
If it’s the first time you are trying this, I’d advise starting from creating a running to-do list or a divided weekly to-do listy like we mentioned before.
After that, you can either schedule your tasks daily so you have similar tasks together, or you can assign certain days to certain tasks. If you choose the latter you can also color code it.
Choose what are the types of the tasks you’ll group them by and assign the color to each group. Afterward, just add that color to the header of the day when you’re planning to accomplish them.
What tricks are you using to improve your productivity in your weekly spreads? Share with us in the comments!
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And remember! Keep Bullet Journaling and Don’t be a Blob!